Accrual PTO Calculator

How PTO accrues

Accrual rate (h)Hours earned per unit of the chosen method: per pay period, per hour worked, per month, or the whole annual grant. Ignored for the federal schedule.

Pay frequency

Pay periods or months elapsedHow far into the accrual you are. Use months when the method accrues per month.

Hours worked so far (h)Used only by the per-hour-worked method.

Years of creditable serviceSets the band for the federal annual leave schedule.

Starting balance (h)

PTO hours taken (h)

Hours in a work dayUsed to express the balance in days.

Accrual cap (h)Accrual stops once the balance reaches this. 0 means no cap.

Year-end carryover limit (h)Hours above this are forfeited at the end of the leave year. 0 means unlimited. The federal ceiling is 240.

Hourly rate (USD/h)Optional, to value the balance as a payout.

Balance

104.00 h

PTO Accrual Calculator

PTO accrued

104.00 h

Balance in days

13.00

Hours lost to the accrual cap

0.00 h

Hours forfeited above the carryover limit

0.00 h

Hours that carry into next year

104.00 h

Full-year accrual

104.00 h

Full-year accrual in days

13.00

Accrual per pay period

4.0000 h

Accrual per hour worked

0.050000 h

Value of the balance

0.00 USD

Accrual band

4 h a biweekly pay period

Worked out from US Department of Labor, Vacation Leave - the FLSA does not require payment for time not worked and 4 other sources.

How this is worked out

4 steps

Accrual basis: 4 h a biweekly pay period.
Accrued = 4 h x 26 periods = 104 h.
Balance = 0 carried in + 104 accrued - 0 taken = 104 h.
Full-year accrual at this rate: 104 h = 13 days.

Balance by periodtable

period	accrued	balance
1	4	4
2	4	8
3	4	12
4	4	16
5	4	20
6	4	24
7	4	28
8	4	32
9	4	36
10	4	40
11	4	44
12	4	48
13	4	52
14	4	56
15	4	60
16	4	64
17	4	68
18	4	72
19	4	76
20	4	80
21	4	84
22	4	88
23	4	92
24	4	96
25	4	100
26	4	104

Results are general information, not financial, tax, legal, medical or engineering advice.

period	accrued	balance
1	4	4
2	4	8
3	4	12
4	4	16
5	4	20
6	4	24
7	4	28
8	4	32
9	4	36
10	4	40
11	4	44
12	4	48
13	4	52
14	4	56
15	4	60
16	4	64
17	4	68
18	4	72
19	4	76
20	4	80
21	4	84
22	4	88
23	4	92
24	4	96
25	4	100
26	4	104

period	accrued	balance
1	4	4
2	4	8
3	4	12
4	4	16
5	4	20
6	4	24
7	4	28
8	4	32
9	4	36
10	4	40
11	4	44
12	4	48
13	4	52
14	4	56
15	4	60
16	4	64
17	4	68
18	4	72
19	4	76
20	4	80
21	4	84
22	4	88
23	4	92
24	4	96
25	4	100
26	4	104

period	accrued	balance
1	4	4
2	4	8
3	4	12
4	4	16
5	4	20
6	4	24
7	4	28
8	4	32
9	4	36
10	4	40
11	4	44
12	4	48
13	4	52
14	4	56
15	4	60
16	4	64
17	4	68
18	4	72
19	4	76
20	4	80
21	4	84
22	4	88
23	4	92
24	4	96
25	4	100
26	4	104