Accrual PTO Calculator
PTO Accrual Calculator works out PTO accrued and Balance from How PTO accrues, Accrual rate and Pay frequency. The default figures on this page give balance of 104.00 h; change any entry and the result, the working and the sources update together.
Your figures
Updates as you typeHow this is worked out
4 steps
- Accrual basis: 4 h a biweekly pay period.
- Accrued = 4 h x 26 periods = 104 h.
- Balance = 0 carried in + 104 accrued - 0 taken = 104 h.
- Full-year accrual at this rate: 104 h = 13 days.
Balance by periodtable
| period | accrued | balance |
|---|---|---|
| 1 | 4 | 4 |
| 2 | 4 | 8 |
| 3 | 4 | 12 |
| 4 | 4 | 16 |
| 5 | 4 | 20 |
| 6 | 4 | 24 |
| 7 | 4 | 28 |
| 8 | 4 | 32 |
| 9 | 4 | 36 |
| 10 | 4 | 40 |
| 11 | 4 | 44 |
| 12 | 4 | 48 |
| 13 | 4 | 52 |
| 14 | 4 | 56 |
| 15 | 4 | 60 |
| 16 | 4 | 64 |
| 17 | 4 | 68 |
| 18 | 4 | 72 |
| 19 | 4 | 76 |
| 20 | 4 | 80 |
| 21 | 4 | 84 |
| 22 | 4 | 88 |
| 23 | 4 | 92 |
| 24 | 4 | 96 |
| 25 | 4 | 100 |
| 26 | 4 | 104 |
Its 5 worked examples are re-run on every release, last on 15 September 2026. What changed
Sources and references
5 sources
Keep this result
Save it, change one figure, then compare the two
The calculation stays free. Save this scenario, adjust one assumption, save that too, and put them side by side to see exactly what the change costs you. A free account keeps 5 scenarios and 2 comparisons; Personal makes both unlimited and adds exports and private links. Nothing is saved unless you press Save.
What the PTO Accrual Calculator calculates
Projects paid time off earned and the running balance from an accrual rate per hour worked, per pay period, per month or as an annual grant, applying accrual caps and end-of-year carryover limits.
How to use this PTO Accrual Calculator
Enter How PTO accrues, Accrual rate, Pay frequency and Pay periods or months elapsed. PTO accrued updates as you type, and “Use a worked example” loads checked figures you can adjust. Change one figure at a time to see what drives the result.
How the result is worked out
Open “How this is worked out” beside the result for the step-by-step calculation behind PTO accrued, Balance and Balance in days.
The method follows US Department of Labor, Vacation Leave - the FLSA does not require payment for time not worked, 5 U.S.C. 6303 - annual leave accrual rates for federal employees, 5 CFR 630.301 - annual leave accrual and accumulation, including the 10-hour last pay period rule, US Office of Personnel Management, Fact Sheet: Annual Leave (General Information) - accrual rate table and 5 U.S.C. 6304(a) - the 30-day (240-hour) annual leave carryover ceiling.
Federal employee with 20 years of service, full leave year example
With How PTO accrues: opm-federal, Years of creditable service: 20, Pay periods or months elapsed: 26, Hours in a work day: 8, the calculator returns PTO accrued: 208, Balance: 208, Balance in days: 26. This example is checked against an independent source in the test suite.
What you can compare
Change one input at a time to see how it affects PTO accrued, Balance and Balance in days. The inputs you can vary are How PTO accrues, Accrual rate, Pay frequency, Pay periods or months elapsed, Hours worked so far and Years of creditable service.
Results are general information, not financial, tax, legal, medical or engineering advice. Check any decision that matters with a qualified professional.
See something wrong? Report a problem with this calculator
Frequently asked questions
How to calculate paid time off?
Projects paid time off earned and the running balance from an accrual rate per hour worked, per pay period, per month or as an annual grant, applying accrual caps and end-of-year carryover limits. Open “How this is worked out” beside the result to see each step for your own figures.
How many hours of PTO is 2 weeks?
On the figures this page opens with — pay periods or months elapsed 26, years of creditable service 20 and hours in a work day 8 — the balance is 104 h. No single number fits everyone: change any figure above and the answer updates as you type, with each step of the arithmetic beside it.
How many days is 130 hours of PTO?
It needs How PTO accrues, Accrual rate, Pay frequency, Pay periods or months elapsed, Hours worked so far and Years of creditable service. Nothing else is required, and the figures stay in your browser.
How many days of PTO is 29 hours?
The result gives PTO accrued, Balance, Balance in days, Hours lost to the accrual cap, Hours forfeited above the carryover limit and Hours that carry into next year, each labelled with its unit so the figure can be read on its own.
What information do I need for the PTO Accrual Calculator?
You need How PTO accrues, Accrual rate, Pay frequency, Pay periods or months elapsed, Hours worked so far, Years of creditable service, Starting balance and PTO hours taken. The page opens with default figures that give balance of 104.00 h, so you can see the scale before entering your own.
What does this PTO Accrual Calculator show?
It shows PTO accrued, Balance, Balance in days, Hours lost to the accrual cap, Hours forfeited above the carryover limit, Hours that carry into next year, Full-year accrual and Full-year accrual in days, with the working and any warnings for your entries.